Event Request Form

Personal Information

* required fields

Mouse over fields for more information

• Requestor*
• Campus*

  Downtown, 1604, ITC, etc

• Phone*

  ###-###-####

• Secondary Phone

  ###-###-####

• Contact Person*
• Email Address*
• Repeat Email Address*
• Department or Center*
• Account Number



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Event Information

• Event Name*
• Event Type*
  -Select One- Meeting Banquet Conference Fair Reception Seminar
• Event Host(s)

  Name of Organization

• UTSA Event
• Event Date(s)*
• Event Start Time*
• Event End Time*
• Event Set-Up Time*
• Expected Headcount*
• Description of Event*
• First Choice Room/Location*
• Second Choice Room/Location*
• Room Setup



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Equipment Requests

• Number of Microphones (wired)
• Microphone (wireless)
• Podium
• PA System
• Projector
• Screen
• Computer/Laptop
• Internet Access
• Registration Table
• Comments/Requests



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Additional Requests

• Type of Food

  Breakfast, Lunch, Dinner, Appetizers, Banquet, Reception, BBQ, etc

• Beverages

  Coffee, Water, Tea(sweetened), Tea(unsweetened), Soft Drinks, Juices, etc

• Alcohol

  Wine, Beer, Well Drinks, etc

• Caterer Name



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Additional Event Information

Target Audience
• Students
• Faculty
• Staff
• Joint Sponsorship
• Outside Group
• Public
• Invitation Only
• Media
• Approximate Number of Participants*


• Will you be advertising your event?
• Will there be a guest speaker?
• Will any outside organizations be attending?
• Will parking be needed?
• Additional Instructions

  500 characters or less




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• Yes, I acknowledge that I have read and understand the Room Reservation Procedures found HERE